Achieve maximum delivery success rate and reduce RTO through Buyer Positive Response

What is Buyers Positive Response?

Hello Merchpreneurs,

There could be multiple reasons why your order might not get delivered. A few of the reasons are listed below -

The buyer is not contactable - your buyer didn't receive any call

The delivery address is not reachable/closed

Customer refused delivery

Cash on Delivery (COD) amount was not ready at the time of delivery

The customer asked for future delivery

Customer not available, etc.

In this article, you would get to learn how to achieve maximum delivery success rate and what steps your buyer can take after an order has been marked as NDR and undelivered.

What is the buyer's positive response?

When your order is marked as undelivered by the courier executives due to any of the above reasons, your buyer receives an IVR call requesting them for their feedback and response in real-time. With this, we also send an automated SMS with a form to your buyer, where we ask them if the courier's response is right. They can also correct their delivery address and contact details here if required.

The form looks something like this:

It is a standard practice followed by the courier partners to attempt the delivery thrice. So once your buyer submits the above form and takes action on the IVR call by rescheduling the delivery, the delivery partners would re-attempt the order within 24 to 48 hours

So in simple words, when your buyer takes an action on the above IVR call and/or form, it is called a Buyer's Positive Response.  

Why is the buyer's positive response necessary? 

1. This proves that the buyer is genuine and that he wants the order. 

2. Although we request a re-attempt on all your undelivered orders/NDR, the courier partners take the buyer's positive response more seriously while considering a re-attempt of delivery.

3. If there's a buyer positive responsive and your order returns to origin (RTO initiated) with the reason being 'Consignee refused the accept the order', you would be eligible for a refund of the shipping credits since the courier would be held responsible for this. 

How to give a buyer positive response?

1. After the order is marked as undelivered, your buyer gets an IVR call in which the buyer can request for a Reattempt. 

2. In case your buyer missed responding to the IVR call, he/she can also give a missed call on 01141185504 from their registered phone number for the re-attempt verification. Once received, it will automatically get updated with the courier partner. 

Best Practices and alert items -

1. Please advise your buyer to not share the OTP before receiving the order with any delivery executive. 

2. It's best to request a positive response after the first undelivered attempt itself. If the buyer has given a positive response after the third attempt, the courier company would not honor the request and therefore no delivery attempt would be done.

3. Please make sure you fill the correct and complete address with a landmark while filling the customer's address. The recommended format would be Plot no/Building No/Flat No, Road/Street, Landmark, and finally the Pincode. 

4. Fake Orders - You can easily detect fake orders by identifying the contact details provided by the buyers. It could be a fake phone number, strange address, or even an email address. The key here is to stay alert against frauds and not confirm these orders. This is also the reason why Printrove doesn't auto-place COD orders so you may verify all the information and then go ahead.

    • Related Articles

    • What is RTO?

      RTO or Return To Origin is a shipping stage of an order. When an order has been updated to be RTO initiated, it indicates that it is currently being processed for return to the seller, in this case, Printrove. An order is RTO initiated after three ...
    • What is a Non Delivery Report?

      NDR or Non-Delivery Report is raised when an order is marked as undelivered by the courier partners due to the following reasons. Customer not contactable Incomplete address COD amount not ready Future delivery requested by the customer Self-pickup ...
    • Reasons behind your orders getting Undelivered and RTO'd

      In this article, we take a deep dive into why do your orders go undelivered and what actions our shipping partners take to ensure successful deliveries. Calls before attempting delivery Before we proceed any further, we would like to inform you that ...
    • What action should I take if an order is Undelivered?

      What is NDR? NDR or Non-Delivery Report is raised when an order is marked as undelivered by the courier partners due to various reasons. It acts as a communication between the seller, the courier partner, and the customer, notifying you of the reason ...
    • What does undelivered 1st attempt mean in shipping and what action should I take on it?

      When the order is out for delivery for the first time and is not delivered to the customer for any of the reasons below, it is marked as undelivered 1st attempt. In such cases, the customer receives a mail with the re-attempt link in which they must ...